Document Management

Your Benefits

Why docurex® Document Management?

Increase the efficiency of your document management and save valuable time

Immediately ready to use – No installation required, just a browser and internet connection
Time-saving – Automatic full-text indexing for quickly finding all documents
Worldwide access – Web-based solution for access from anywhere, anytime
Easy to use – User interface certified by the Fraunhofer Institute
Multilingual – Available in German, English, and Italian
Audit-proof – Complete logging of all activities and changes

DMS Features

Comprehensive Document Management

Discover the powerful features of the docurex® Document Management System

Full-Text Indexing

Automatic indexing of all documents for quick retrieval through powerful search functions.

PDF Conversion

Automatic conversion of documents to PDF format with optional security features and watermarks.

Import & Export

Easy import of folder structures and mass download of documents for flexible data management.

Corporate Branding

Customization to your company colors, logos, and corporate identity for a consistent appearance.

Audit-Proof Security

Complete logging of all activities and changes for maximum transparency and traceability.

Access Control

Granular permission management for precise control over who can access which documents.

Multilingualism

Available in German, English, and Italian for worldwide use at different locations.

Rapid Deployment

Immediately ready to use without software installation – only a current browser and internet connection needed.

Use Cases

AI in Practical Use

Learn how docurex®'s AI features are used in various scenarios

Due Diligence

Accelerate due diligence processes through automatic analysis of contracts, financial documents, and company records.

"With docurex®'s AI support, we were able to reduce our due diligence time by 60%."

- M&A Consultant

Real Estate Management

Efficiently analyze lease agreements, land register excerpts, and technical documentation for large real estate portfolios with AI.

"The automatic extraction of key data from hundreds of lease agreements has saved us weeks of work."

- Real Estate Manager

Compliance & Reporting

Automatically create summaries and reports from extensive document collections for compliance purposes.

"The AI-powered risk analysis has helped us identify potential compliance issues early on."

- Compliance Officer

Security

Document Management with Maximum Security

All features operate with the highest security standards

Hosting in Germany

All data is hosted exclusively in our ISO 27001-certified data centers in Germany.
Encryption

Secure encryption of all data both during transmission and storage for maximum protection.
Granular Access Rights

You determine exactly which users can access which documents and what actions they can perform.
Audit-Proof Logging

All activities and changes are immutably logged to ensure maximum transparency and traceability.

Virtual Data Room

Document Management in the Virtual Data Room

Combine the benefits of efficient document management with a secure virtual data room

A virtual data room from docurex® serves on one hand for the central management and archiving of confidential files and documents of a company. On the other hand, it enables different groups of people and entities to access this typically confidential data without time or location constraints.

With these characteristics, a virtual data room can become a decisive competitive advantage for your company. Whether in the course of an M&A process, when archiving central company files, or providing a document portfolio for a specific customer group – conventional, physical data rooms no longer meet the requirements of a networked and globalized economy in terms of efficiency and accessibility.

A virtual data room accelerates business transactions, reduces costs, and in many cases makes an in-house IT department unnecessary. It also improves the flexibility of your company by allowing multiple parties to access files and documents simultaneously and independently from different locations.

FAQ

Frequently Asked Questions

Answers to the most important questions about our Document Management System

What technical requirements do I need for docurex®?

To use the docurex® Document Management System, you only need a current internet browser (e.g., Chrome, Firefox, Safari, or Edge) and an internet connection. No client software installation is required, so no software needs to be installed on PCs or notebooks. This avoids time-consuming settings on your computer.

How does the automatic full-text indexing work?

With docurex®, all documents can be automatically added to a full-text index if desired. This allows you to conveniently search for content in your documents. The advanced search function enables complex queries and downloading the results as compressed ZIP files. This saves valuable time when searching for relevant documents and information.

How secure is my data with docurex®?

Your data is maximally protected with us. All functions are operated exclusively in our ISO 27001-certified data centers in Germany. All data is encrypted both during transmission and storage. Additionally, all activities and changes are logged in an audit-proof manner to ensure maximum transparency and traceability. The granular permission management gives you precise control over who can access which documents.

Can I customize docurex® to my corporate identity?

Yes, docurex® offers integrated corporate branding. You can customize the docurex® data storage to match your company colors, logos, icons, and your corporate identity. Furthermore, docurex® can be used in German, English, and Italian, and can be extended to include other languages, making it easy to use at different locations worldwide.

How does the import and export of documents work?

docurex® has a built-in export function that allows you to unload all documents in the data storage to an external storage device. The document management also gives you the option to download the files in the data storage via "mass download". For importing, the docusync module is available, which ensures the import of folder structures into the data room and can also independently map folder and document structures with several million files completely identically in the docurex® data room.

Efficient Document Management System